The regular meeting of the Mayor and Council convened at 6:33 p.m. on Monday, November 19th, 2018 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Danny Perkins, and Libby Bond

MEMBERS NOT PRESENT: Erie Barker, Walker Moore, Brittany Wainwright and Chris Mason

INVOCATION: Danny Perkins

ADOPTION OF PROPOSED AGENDA

Danny Perkins made a motion to proposed Agenda for November 19, 2018. Libby Bond seconded the motion. Mayor Walter voted in favor. The motion passed.

APPROVAL OF MINUTES

Libby Bond made a motion to adopt the minutes for the October 22, 2018 regular monthly City Council meeting. Danny Perkins seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

Libby Bond made a motion to adopt the minutes of the October 22, 2018 zoning meeting. Danny Perkins seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

Danny Perkins made a motion to adopt the minutes of the October 29, 2018 Work Session. Libby Bond seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

OLD BUSINESS

The adoption of the Safety Manual was tabled until the November 26, 2018 Work Session

COMMITTEE REPORTS

Finance Committee: No report.

Property Committee: Libby Bond reported on the Property Committee Work Session that was held on Friday November 16, which Scott Jones and Brittany Wainwright attended. Libby contacted two real estate brokers and they agreed that the $50 monthly land rental charge of Gaye’s Personal Touch business was comparable. Libby also explained that the city might want to consider selling off excess land. One suggestion was the wetlands by the wastewater plant.

Police Committee: No report.

FAMILY CONNECTIONS REPORT

Coordinator of Taylor County Family Connections, Lula Neal, was unavailable so Chief Lonnie Holder read the report. Taylor County Family Connection will be sponsoring a give away for the holidays. The Reynolds and Butler library will have a basket filled with reading materials and other supplies. The rules: Participants must be ages infant through 3rd grade. Each child must check out at least one book from the library. The child’s name will be placed in a drawing that will be held on Saturday, November 24, at 10:15 at the Reynolds Library. The November Collaborative’s meeting was held Thursday, November 15, 2018 at 12:00 with many of the necessary partners present. The annual plan was introduced by the Community Service Specialist Michael Johnson. The next meeting in December is on Thursday the 13th. This will be mostly a social event. The meeting for January 10, 2019 will be a working meeting to develop the annual plan for 2019.

CHIEF’S REPORT

Chief Holder, reported that on October 18th the 2011 Chevy Caprice was totaled and needs to be replaced, this could be taken out of the Technology Fund. Chief also reported that he needed to replace a radar in one of the 2011 Caprice. The radar costs approximately $1,200.00 per radar. Radars are serviced annually. Reynolds Police Department has gotten with the Public Works department the past couple of weekends to help pick up storm debris 95% of which has been taken care of. It was recommended that we have a special called meeting next week to discuss voting for a new Police Vehicle. Reynolds Police Department arrested 3 individuals, 2 of which that fled the scene of an accident from a stolen vehicle. Libby asked a question on what a Citizens Contact was and Chief responded the officers getting out of the patrol car and making contact with people.

PUBLIC WORKS REPORT

Public Works Director, Scott Jones reported on the scrap tire event we collected over 1,200 tires between Butler and Reynolds. Four trailers were filled. $7542.50 is being spent which is reimbursable by EPD. We are waiting on the final bill to submit all to the EPD. We will pay the bill and then get reimbursed by EPD.

Tim’s Fireside Grill is leaking in Dining Room and Kitchen and needs a recoat on the roof. Libby Bond made a motion to pay for the recoat out of 2017 SPLOST funds in the amount of $6,422.00. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

A question was raised as to whether or not the repair on the roof and adding ventilation to His & Hers roof could be paid out of City funds or SPLOST funds. This was tabled until November 26, 2018 meeting.

Libby Bond made a motion to install 2 new pumps for a total of $12,861.34 and to pay for this out of 2017 SPLOST. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

Libby Bond made a motion to pay for the maintenance agreement of $1,825 which covers all 3 pump stations out of wastewater funds. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

Libby Bond made a motion to enter a contract with Still Waters to provide engineering services for the CBDG 2019 if funded. Still Waters will also assist the city with preparing the 2019 CDBG application. Still Waters was chosen “because they have provided many years of good service to the city”. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

Libby Bond made a motion to hire RVRC to assist in the preparation of the 2019 CDBG grant for the sum of $750 for a new application and $500 to rewrite an application. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

CDGB bids were received and the winning bid was around $449 thousand to Pyles Plumbing from Macon, we do not have the start date yet. All bids were received by the engineers and they will confirm all information on the bids, in accordance with DCA guidelines. Three Bids were received and the construction should be completed in 3 to 4 months.

FIRE CHIEF REPORT

Fire Chief, Jamie Burgess was absent and Caleb Posey reported the Fire Department responded to a dumpster fire, a tractor trailer fire, and a machine fire. Nov 3rd responded to a mutual aid vehicle accident. We are in the processes of conducting our annual hose and hydrants testing which affects our ISO ratings. We had 4 new applicants this year and we will have two more in January. We have had to borrow air tanks from Peach County to have enough to do training. We carry 4 packs per truck and we are short on both trucks and it is better to have all the same type so they are interchangeable.

Libby Bond made a motion to purchase (3) Airpak 75 SCBA and accessories for the cost of $6,125.0 each and purchase 2 additional masks for $275 each and 1 extra tank for $900 out of 2011 SPLOST funds. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

Libby Bond made a motion to purchase (1) Airpak 75 SCBA and accessories for the cost of $6,125.00 out of 2017 SPLOST funds. Danny Perkins seconded, Mayor Walter Turner voted in favor. The motion passed.

Caleb Posey also reported that they needed 10 sets of turnout gear at the cost of approximately $2,500 per set. This has been tabled.

Caleb Posey also reported that two of the old trucks used by the Fire Department needed replacement. He informed Council of a service truck owned by the phone company that was for sale. He said the one truck fitted could meet the need of the two trucks needing replacement. The cost would be $100,000.00. This have been tabled.

CLERKS REPORT

Assistant City Clerk, Tammy Jones let City Council know that the Budget had been entered into the General Ledger. A question was raised on whether non-profits should be charged a different rate. The auditors wanted to know why Morning Star and Women’s Club were being charged a Residential Inside rate. Subject was tabled until a discussion regarding non-profits could be held.

A motion was made by Libby Bond that anyone that is a current water customer that has a deposit of less than $100.00 will have their existing deposit applied towards the $100.00 if they are moving to a new resident.

MAYOR REPORT

- October 28, the Mayor dedicated a little free library at Taylor Mill Baptist.

- October 30, the Mayor spoke to 8th grade scholarship recipients.

- November 1, the Mayor attended a pre-bid construction meeting for CDBG and attended the final inspection of the paving project.

- November 2, the Mayor spoke at the D.A.R.E graduation of 5th grade students who had completed a 10-week program.

- November 3, joined volunteers in cleaning up downtown Reynolds.

- November 6, the Mayor attended a demo from Jet-Vac with Scott. A large standalone and a smaller multi use machine was demonstrated.

- The Mayor commended the Reynolds Police Department for handling the stolen car situation.

- November 9, the Mayor attended the Karaoke event hosted by the Women’s Club.

NEW BUSINESS

The mayor signed a letter for RVRC regarding the greater Taylor County Comprehensive Plan 2019-2029 Submittal of Draft Plan. Gerald Mixon dispersed an example of the Bicycle Plan for Reynolds to use.

OTHER BUSINESS

There was no other business.

ADJOURNMENT

Danny Perkins made a motion to adjourn the meeting. Libby Bond seconded the motion. The meeting adjourned.


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