The regular meeting of the Mayor and Council convened at 6:30 p.m. on Monday, August 17, 2020 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Danny Perkins, Chris Mason, Walker Moore, Tiffany Coker, Erie Barker, Libby Bond

MEMBERS NOT PRESENT:

INVOCATION: Pam Dowdy

ADOPTION OF PROPOSED AGENDA

Chris Mason made a motion to adopt the agenda as amended. Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Tiffany Coker, Erie Barker and Libby Bond voted in favor. The motion passed.

Amended to reflect:

• clerical error on date for July 20th meeting

• addition of approval of minutes for Executive Session, July 20, 2020

OLD BUSINESS

• adopt the Public Health Emergency Policy under old business

NEW BUISNESS

• discuss/vote to increase Police Fines

• Cares Act Resolution

• Face Mask Resolution

• table Ron Hoffman with Utility Management Services until Work Session on August 24, 2020

OTHER BUSINESS

• table Al Lockett until next Regular Council Meeting

APPROVAL OF MINUTES

Danny Perkins made a motion to adopt the minutes to the June 1, 2020 Special Called Meeting. Libby Bond seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, Chris Mason and Walker Moore voted in favor. The motion passed.

Tiffany Coker made a motion to adopt the minutes to the June 22, 2020 Work Session. Libby Bond seconded the motion. Mayor Walter Turner, Erie Barker, Danny Perkins Chris Mason and Walker Moore voted in favor. The motion passed.

Chris Mason made a motion to adopt the minutes to the Special Called Meeting, June 29, 2020 with the correction of leaving the “s” off Executive Session in the second to last paragraph. Tiffany Coker seconded the motion. Mayor Walter Turner, Erie Barker, Libby Bond and Walker Moore voted in favor. The motion passed. Danny Perkins abstained.

Chris Mason made a motion to adopt the minutes to the Executive Session, June 29, 2020. Libby Bond seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, and Walker Moore voted in favor. The motion passed. Danny Perkins abstained.

Tiffany Coker made a motion to adopt the minutes to the Budget Hearing, July 13, 2020. Danny Perkins seconded the motion. Mayor Walter Turner, Erie Barker, Chris Mason, Libby Bond and Walker Moore voted in favor. The motion passed.

Danny Perkins pointed out the minutes for July 20, 2020 meeting to be changed. He as acting Mayor could not make a motion. Libby Bond made the motion to adopt the agenda as amended and Walker Moore seconded the motion.

Tiffany Coker made a motion to adopt the minutes to the Regular Council Meeting, July 20, 2020 with change. Libby Bond seconded the motion. Mayor Walter Turner, Erie Barker, Danny Perkins, Chris Mason and Walker Moore voted in favor. The motion passed.

Libby Bonda made a motion to adopt the minutes to the Executive Session, July 20, 2020. Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, Chris Mason and Danny Perkins voted in favor. The motion passed.

OLD BUSINESS

After a brief discussion on placing stop signs on Sumter Street, Danny Perkins made a motion to have 3 way stop signs placed at Sumter Street and Robin Hood. Libby Bond seconded the motion. Erie Barker, Tiffany Coker, Chris Mason and Walker Moore voted in favor. The motion passed. Mayor Walter Turner voted no because he did not believe stop signs was the best way to slow traffic.

Council agreed the damaged police vehicle would be paid for out of the General Fund.

Libby Bond made a motion to adopt the Public Health Emergency Policy. Chris Mason seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, Walker Moore and Danny Perkins voted in favor. The motion passed.

COMMITTEE REPORTS

Finance Committee: No report.

Property Committee: No report.

Police Committee: Chris Mason asked about the bids for the work at the Armory. Pam Dowdy explained she had placed opening those bids on the agenda for the work session, August 24, 2020.

TAYLOR COUNTY FAMILY CONNECTIONS REPORT

In the absence of Lula Neal, Pam Dowdy reported the fourth quarter report had been approved and the City should be receiving a check.

POLICE REPORT

Chief of Police Lonnie holder thanked Mayor and Council for giving them the tools needed to do their job. He reported the two new vehicles were in service.

Chief Holder informed Council that Officers Sean and Vernon Humphrey had installed the cameras at the Armory in the court room, evidence room and the main auditorium.

Chief Holder also informed Council the National Night Out had been cancelled and the Police Banquet was being pushed back to a later date if COVID situation subsided to where it would be safe to hold. Reynolds Municipal Court was cancelled for the month of August due to illness in the office.

Chief Holder said Court was scheduled for 2 days in September, the 9th and the 16th, due to the number of cases that needed to be heard.

Chief Holder requested Council signatures on the form for GDOT that allows them to run radar.

He also requested prayer for the family of Jackie Turner. Jackie was a long-time jailer at Taylor County jail and worked 39 years at Papa’s place in Reynolds.

PUBLIC WORKS REPORT

Public Work’s Director Scott Jones reported bees had built nests in the walls of the concession stand at the ball park and that he had someone coming from Wild Life to determine the type bee and the best way to get rid of them.

Scott informed Council the roof is leaking at the Armory and he had received one bid for respraying. Council requested another bid.

He also asked Council to read the explanation in his written report of the work the department had done to correct sewage back-up issues.

FIRE REPORT

Fire Chief Jamie Burgess thanked Council for providing the funds to purchase the brush/rescue truck.

Chris Mason asked Jamie about the need for replacement turn-out gear. Jamie reported he thought they were in need of 3 complete sets.

FINANCE REPORT

City Clerk Pam Dowdy Informed Council the City was in receipt of the information for setting the milage rate but currently didn’t have a time frame for setting and meeting state guidelines.

Pam attended a webinar for the first round of funding involved in the CARES Act Funding. She told Council GMA highly recommended the first round be used to cover the cost of Public Safety (Police) payroll dating back to March of 2020. She explained the balance could be used for a multitude of things related to mitigating COVID. Council was in agreement with using the first round for covering payroll for police.

Pam also reminded Council to encourage people to complete their census.

MAYOR’S REPORT

Mayor Walter Tuner informed Council he had been asked to serve as a panel member for the National Regional Transportation Conference. Jill Hohnecker who wrote the Bicycle/Pedestrian Plan for Reynolds was given an award and he was asked to speak in reference to the work Jill had done with the City.

Mayor Turner informed Council he had sent out letters to several residents with trash in their yards and with burned out properties. He stated he had gotten some very positive responses. He told Council the Cares Act Funding webinar was to be posted on the GMA website if they would like to view.

Mayor Turner said Matt Reed from the Georgia Community Bank had contacted him about providing lunch for all city employees. He said he was working with Pam to coordinate the luncheon.

Mayor Turner suggested setting a date for the next City-wide cleanup. November 7, 2020 was set as the date.

NEW BUSINESS

After a brief discussion on raising court fines Libby Bond made a motion to raise fines as proposed. Chris Mason seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, Danny Perkins and Walker Moore voted in favor. The motion passed.

Libby Bond made a motion to table the CARES Act and Face Mask Resolution until the Work Session, August 24, 2020. Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker, Tiffany Coker, Chris Mason and Danny Perkins voted in favor. The motion passed.

Ron Hoffman with Utility Management Services – tabled until Work Session August 24, 2020.

OTHER BUSINESS

Al Lockett requested to be tabled until next regular Council Meeting.

ADJOURNMENT

Walker Moore made a motion to adjourn. Chris Mason seconded the motion. The meeting was adjourned.


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