The regular meeting of the Mayor and Council convened at 6:35 p.m. on Monday, August 19, 2019 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Danny Perkins and Libby Bond. Erie Barker joined meeting during the Mayor’s report.

MEMBERS NOT PRESENT: Chris Mason, Walker Moore and Brittany Wainwright

INVOCATION: Danny Perkins

ADOPTION OF PROPOSED AGENDA

Libby Bond made a motion to adopt the agenda as amended with date correction. Danny Perkins seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

APPROVAL OF MINUTES

Voting on the following minutes was tabled until next meeting: • July 15, 2019

   o Regular Council Meeting
   o Executive Session

• July 23, 2019

• August 12, 2019

   o Budget Hearing

Danny Perkins made a motion to adopt the minutes to the August 12, 2019 Special Called Meeting. Libby Bond seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

Danny Perkins made a motion to adopt the minutes to the August 12, 2019 Executive Session. Libby Bond seconded the motion. Mayor Walter Turner voted in favor. The motion passed.

OLD BUSINESS

Fire Fighters allowance per call – tabled. City Clerk is waiting on response from City Attorney. Adoption of the budget was tabled. Danny Perkins stated he had not had time to review the budget as proposed. City Clerk Pam Dowdy reviewed the results of the Property Tax Sale with Council. She explained they were only two properties that did not sell. The total outstanding on the two properties equaled almost $3,100. To date all outstanding taxes (2018) included equaled just over $10,000.

COMMITTEE REPORTS

Finance Committee: No report. Property Committee: Libby Bond reported the Property Committee met on Thursday, August 15, 2019 and discussed: • The status of the 2016 CDBG, currently in process- expected completion the end of September 2019, • The application for the 2019 CDBG- completed and waiting on notification of award, • DOT’s plans for intersection of William Wainwright and Hwy 128, • The stormwater situation on S. Collins and S. Boundary Streets. Police Committee: No report.

FAMILY CONNECTIONS REPORT

Family Connections Director, Lula Neal reported the fourth quarter report had been submitted by the deadline but to date had not been approved. Lula also told Council she felt the sign unveiling which occurred July 30, 2019 was a huge success with a great turnout.

CHIEF’S REPORT

Chief of Police Lonnie Holder reported the National Night Out was a huge success. He said he felt that this event helped bridge the gap between the public and law enforcement. Chief Holder reported Reynolds PD had made 21 arrests during traffic stop blitz. Chief Holder informed Council he had contacted two different contractors who were going to give estimates for wiring and construction of the evidence room at the armory. He also informed Council the 2010 Tahoe had over 200,000 miles on it and had $4,000 in repairs in June and $1000 in July. He suggested Council start considering replacement of the vehicle. Chief Holder announced the Annual Police Banquet was scheduled for September 19, 2019 and invited Council to attend. Chief Holder informed Council starting August 22, 2019 he would begin his 20th year of teaching DARE at the school system.

PUBLIC WORKS REPORT

Public Works Director, Scott Jones reminded Council of the land sale August 22, 2019 and suggested Council be present. Scott reported to Council that there was a water main break Wednesday, August 14 about 6:00 p.m. Due to the size of the break and complexity it required hiring an outside contractor for repair. Complete water service restoration did not occur until about 9:00 pm. on Thursday, August, 15, 2019. Scott also reported he was injured while working on the line late Wednesday evening and had to go the emergency room. He had a large hematoma on his leg. Rest and elevation was recommended.

FIRE CHIEF REPORT

In the absence of the Fire Department representation, City Clerk Pam Dowdy reported the Fire Department had answered five calls for the month. • 1 vehicle fire • 2 wildland fires • 2 kitchen fires, no serious structural damage

CLERKS REPORT

City Clerk, Pam Dowdy reported to Council that Code RED was up and running. She said residents were being encouraged to sign up and to make sure they located and marked their property. Pam explained to Council that Code RED was not only a emergency weather alert system, it could be used to notify residents in different areas of the City of water main breaks or other notifications. It can also be used as a notification tool for city employees and Council. Pam announced Qualifying for elections opened today with no one registering. Deadline for qualifying is Wednesday, August 21 at 4:30 p.m. Pam reminded Council of the annual audit schedule October 21-25, 2019, Donations were received today from the Estate of Carol Jean Barrow in the amount of $14,764.86 each for the Reynolds Fire Department and the Cemetery Fund.

MAYOR REPORT

Mayor Walter Turner read a letter from the Chairman of the Taylor County Board of Commissioners stating the County would not longer help with the upkeep of the recreational area on Louisiana Court. Council discussed the issue at length and decided on a plan of action. It was agreed that city employees would demolish the current structure and enforce clean up of the area then reach out again to the recreation department for assistance unless the someone in the City would volunteer to keep the area clean. Mayor Turner also read a letter from the Flint Area Housing Authority requesting appointment of a representative from Reynolds. Shirley Ashcraft’s term expires at the end of September 2019. Mayor Turner informed Council Shirley expressed interest in continuing her appointment.

Libby Bond made a motion to reappoint Shirley Ashcraft as Board Member on the Flint Area Housing Authority Board representing Reynolds. Danny Perkins seconded the motion. Mayor Walter Turner and Erie Barker voted in favor. The motion passed. Mayor Turner stated he would contact Ms. Ashcraft.

NEW BUSINESS

No new business

OTHER BUSINESS

Enola and Willie Ross spoke to Council about their concerns in reference to the property being sold. Council assured the Ross’s they had made every effort to make sure the Ross’s would be able to bid on and purchase the piece of property their shop was on.

ADJOURNMENT

Danny Perkins made a motion to adjourn the meeting. Libby Bond seconded the motion. The meeting adjourned.


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