The regular meeting of the Mayor and Council convened at 6:30 p.m. on Monday, May 18. 2020 at the Train Depot with the announcement of a quorum. MEMBERS PRESENT: Mayor Walter Turner, Chris Mason, Danny Perkins, Walker Moore, Tiffany Coker and Libby Bond

MEMBERS NOT PRESENT: Erie Barker

INVOCATION: Libby Bond

ADOPTION OF PROPOSED AGENDA

Chris Mason made a motion to adopt the agenda as proposed. Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins, Walker Moore and Tiffany Coker voted in favor. The motion passed.

APPROVAL OF MINUTES

Chris Mason made a motion to adopt the minutes to the February 17, 2020 Regular Council Meeting. Libby Bond seconded the motion. Mayor Walter Turner, Walker Moore and Tiffany Coker voted in favor. The motion passed. Danny Perkins abstained due to not being present at the meeting.

Libby Bond made a motion to adopt the minutes to the February 24, 2020 Special Called Meeting. Tiffany Coker seconded the motion Mayor Walter Turner, Danny Perkins and Walker Moore voted in favor. The motion passed. Chris Mason abstained due to not being present at the meeting.

Danny Perkins made a motion to adopt the minutes to the March 16, 2020 Regular Council Meeting. Libby Bond seconded the motion. Mayor Walter Turner, Chris Mason, Walker Moore and Tiffany Coker voted in favor. The motion passed.

Tiffany Coker made a motion to adopt the minutes to the April 27, 2020 Special Called Meeting. Libby Bonded seconded the motion. Mayor Walter Turner, Danny Perkins, Walker Moore and Chris Mason voted in favor. The motion passed.

Libby Bond made a motion to adopt the minutes to the April 27, 2020 Executive Session. Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Chris Mason and Tiffany Coker voted in favor. The motion passed.

OLD BUSINESS

Scott Jones reported he had received notification that the USDA grant had been approved at the federal level. He said there was no mention of when they would be presenting the terms to Council.

After a brief discussion on the vehicles needed by the police and fire departments, Libby Bond made a motion to purchase one police interceptor (Ford Explorer) in the amount of $52,975 (fifty-two thousand nine hundred and seventy-five dollars) and a brush truck not to exceed $35,000 (thirty-five thousand dollars) out of the Pilot Payment/Solar Funds. Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Chris Mason and Tiffany Coker voted in favor. The motion passed.

Libby Bond also made a motion to obtain a 4-year loan through GMA (Georgia Municipal Association) for a second police interceptor, annual payments to be paid out of SPLOST (17). Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Chris Mason and Tiffany Coker voted in favor. The motion passed.

City Clerk Pam Dowdy presented Council with a proposed amendment to the FY 2020 budget. Pam explained that the Family Connections budget amount was increased from the prior cut of $48,000 (forty-eight thousand dollars) to the original $50,000 (fifty thousand dollars). She also explained that there were several revenue sources that were over budget and several expenses were over budget so she attempted to balance the budget back out.

Walker Moore made a motion to adopt the proposed FY 2020 budget amendment as presented. Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins, Chris Mason and Tiffany Coker voted in favor. The motion passed.

COMMITTEE REPORTS

Finance Committee: Libby Bond reported the Committee met and discussed funding for the police vehicles and the rescue/brush truck. The Committee also discussed the proposed amendment to the FY 2020 budget. Libby explained to Council that City Clerk Pam Dowdy has suggested that Council budget for FY 2021 with most of the same figures that were in the FY 2020 budget until a better determination could be made on the results of the affect of COVID 19 were going to have on the cities revenue.

Property Committee: No report.

Police Committee: Tiffany Coker reported she had spoken to the Fire Chief Jamie Burgess and the Fire Department had nothing to report.

FAMILY CONNECTIONS REPORT

Family Connection Coordinator Lula Neal reported she had been contacted by Katie Howard of the River Valley Regional Commission about a program they had to assist the elderly and disabled. The program could provide meals, assistance with power bills and a multitude of other things. Ms. Howard was requesting the support of the local Family Connections organizations to implement the program. Lula explained a contact number is provided for anyone in need of assistance and a background check would be done for any volunteer to assist with the program.

Lula also explained to Council that for the FY 2020 year her budget was being increased back to $50,000 by the state. She said, however her budget for FY 2021 was being cut by $7000 (seven thousand dollars) for a total being $43000 (forty-three thousand dollars). Council commended Lula for her dedication to the program as she would be taking a $4900 (four thousand nine hundred dollar) cut in salary in order to sustain the cuts by the state.

CHIEF’S REPORT

Chief of Police Lonnie Holder reported that his department had sponsored a Food Drive in Reynolds at which 430 residents were provided a box of food.

Chief Holder announced that a meeting was being held on May 20, 2020 at the Flint Building with the Butler Police Department and the Taylor County Sheriff’s Department, at which time the group would be discussing the problems that were occurring with the kids running away from the Georgia Center. Chief Holder explained that more and more kids were running away and they were causing all kinds of problems. He said that about 95% of the kids ended up in Reynolds. A group of kids had run away the prior weekend and broke into about 15 cars.

PUBLIC WORKS REPORT

Public Works Director Scott Jones explained the heavy amount of rainfall the city has experienced over the last few months was causing the flow in the sewage collection system to exceed permitted limits set by EPD. EPD is mandating a plan to fix the issue. Scott explained that a plan could be established through a SEARCH (Special Evaluation Assistance for Rural Communities and Households) grant paid for by funds from USDA. Although it would potentially cost millions of dollars to fix, presenting a plan to the EPD would be satisfactory for the immediate future.

Libby Bond made a motion to apply for a SEARCH grant to establish a plan for repair of the sewer collection system. Chris Mason seconded the motion. Mayor Walter Turner, Walker Moore and Tiffany Coker voted in favor. The motion passed.

CLERKS REPORT

City Clerk Pam Dowdy reported that City Hall continued to have measures in place to unsure safety of the employees during the COVID 19 pandemic. She said cleaning and sanitizing were being done regularly. Hand sanitizer, gloves and masks were provided for employees. Pam said she was signed up for a webinar on Thursday, May 20, 2020 that was designed to go over the process of opening the front window back up and the steps that would have to be taken to ensure the safety of employees and residents of Reynolds.

Pam reported a large donation of PPE had been made to the Reynolds Police and Fire Departments. The donor requested to be anonymous. Included in the donation was a large supply of N95 masks, gloves and hand sanitizer. Pam asked Council if they wanted to set a date for the next reading of Chapter 6 of the Ordinances, Animal and Fowl. She said the Chapter had been reviewed by the City Attorney. Council agreed to meet on June 1, 2020 at 6:30 to complete the second reading.

Pam reminded Council to encourage people to complete their 2020 Census.

Pam presented Council with a copy of the FY 2021 proposed budget. She explained to Council that she was suggesting adopting the same budget for 2021 that was presented originally for 2020 with a few changes that were highlighted in red. This budget includes the cuts for Family Connections.

Pam informed Council she had started a revenue tracking sheet that would encompass the revenue for the last year and maybe the last two years. She said that GMA was also asking cities to report certain revenues to them so that they would be able to assist cities if monies became available on the state of federal level during the pandemic.

GTS the company that assists the city with property tax sales scheduled September 1, 2020 as the next date for a tax sale. Information on all outstanding properties included those from 2019 is being sent to them but only 2018 and prior will actually be included in the sale.

Pam presented Council with the request from the library for continued support in the same amount, $21,297 (twenty-one thousand, two hundred and ninety-seven dollars).

Danny Perkins made a motion to continue support to the library in the amount of $21,297. Chris Mason seconded the motion. Mayor Walter Turner, Libby Bond, Walker Moore and Tiffany Coker voted in favor. The motion passed.

FIRE CHIEF REPORT

No one was available from the Fire Department to give a report however, Tiffany Coker stated there was nothing to report.

MAYOR REPORT

Mayor Walter Turner informed Council that he was sending out letters to residents whose yards were unkept and would also be sending out letters to those owners who had burned houses still on their property. Mayor Turner read a letter he had written to Officer Contavious Mahome commending him for his assistance to some individuals who were broken down in Reynolds.

NEW BUSINESS

Chris Mason made a motion to table adopting the FY 2021 budget until a later meeting.

OTHER BUSINESS

Danny Perkins asked Scott Jones about how the limb picking up was going. Scott explained that they had several water breaks which had taken them away from picking up. He told Council they hoped to start back the next day. Chris Mason said he thought that trash pick up needed to just be stopped as it was a service that was costing the city way more than the return. Council discussed the issue briefly but no decisions were made.

ADJOURNMENT

Chris Mason made a motion to adjourn the meeting. Libby Bond seconded the motion. The meeting adjourned.


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